Bespoke Event Planning & Production

One Vision. One Expert Team. Every Detail Handled.

Your event should feel extraordinary—not exhausting. Event Palace transforms your vision into a professionally planned, beautifully coordinated, and seamlessly executed experience. From final-stage event management to full-scale luxury production, we organize the people, decisions, timelines, and details required to make your event feel effortless.

EXPLORE PLANNING EXPERIENCESREQUEST A PRIVATE CONSULTATION
  • Strategic Planning
  • Curated Vendor Coordination
  • Elevated Guest Experience
  • Seamless Event Execution
Elegantly designed reception with candlelit tables, florals, and refined place settings

Select the Planning Experience Your Event Requires

Every Event Palace experience begins with a private consultation and a professionally defined scope of work. Select the level of support that most closely reflects your needs. We will review your event, confirm the appropriate service level, and prepare a customized written proposal before any payment is due.

The prices shown are starting professional planning fees. Venue, catering, entertainment, décor, florals, rentals, photography, transportation, security, permits, production expenses, and other third-party vendor charges are separate unless expressly included in the customer's written Event Palace proposal.

Final planning fees are determined by the event date, location, guest count, duration, number of venues or event days, travel requirements, staffing needs, production complexity, planning timeline, and requested services.

Event Palace planning experiences

Event Management & Day-of Coordination

You planned the event. We protect the plan.

Professional Planning Investment

Starting at $2,250

20% initial payment: $450

Due only after your private consultation, final proposal, and signed agreement.

Best For

Clients who have already secured the venue and primary vendors but need an experienced professional to organize the final details, direct vendors, control the timeline, and manage the event from setup through conclusion.

Included Services

  • Planning handoff beginning approximately 30 days before the event
  • Final planning and logistics review
  • Venue walkthrough or virtual logistics meeting
  • Collection and review of vendor contact information
  • Final vendor confirmations and arrival coordination
  • Custom master timeline, cue sheet, and run of show
  • Setup and installation oversight
  • Guest-arrival and guest-flow management
  • Ceremony, presentation, or program cueing
  • Real-time timeline management
  • Professional problem-solving during the event
  • Vendor communication throughout the event
  • Breakdown coordination and final vendor check-out
  • Lead event coordinator
  • Additional event staff assigned according to guest count and event complexity

This is not a service in which the coordinator first becomes involved on the event date. Event Palace assumes responsibility for the final planning transition before the event so the established plan can be professionally executed.

Arrive as the host—not the person answering vendor calls, watching the clock, or solving last-minute problems.

REQUEST EVENT MANAGEMENT

Partial Planning

Your vision is underway. We bring every remaining detail into focus.

Professional Planning Investment

Starting at $5,500

20% initial payment: $1,100

Due only after your private consultation, final proposal, and signed agreement.

Best For

Clients who have started planning and may have already secured certain vendors but need professional strategy, organization, sourcing assistance, design refinement, and structured guidance to complete the event successfully.

Included Services

  • Complete review of all planning completed to date
  • Planning audit and written priority action plan
  • Budget review and spending strategy
  • Vendor gap analysis
  • Sourcing assistance for remaining priority vendors
  • Vendor proposal review and comparison support
  • Contract, deadline, and payment-schedule organization
  • Design-concept refinement
  • Guest-experience planning
  • Venue logistics and event-flow planning
  • Floor-plan and layout guidance
  • Structured planning meetings
  • Event checklist and progress tracking
  • Master event timeline and vendor run of show
  • Final vendor confirmations
  • Rehearsal coordination when included in the final scope
  • Complete event-management and event-day leadership
  • Setup, execution, and breakdown oversight

The number of vendors sourced and the exact planning responsibilities will be defined in the customer's written proposal.

Receive the professional direction needed to turn unfinished plans into one organized, cohesive event.

REQUEST PARTIAL PLANNING
Most Booked

Full-Service Planning

From the first decision to the final farewell, every detail is professionally managed.

Professional Planning Investment

Starting at $12,500

20% initial payment: $2,500

Due only after your private consultation, final proposal, and signed agreement.

Best For

Clients who want one trusted planning team to manage the complete event from concept development and vendor selection through production, execution, and final closeout.

Included Services

  • Start-to-finish event-planning strategy
  • Customized planning calendar and milestone schedule
  • Venue research, evaluation, and logistics support
  • Complete vendor sourcing and proposal coordination
  • Vendor meeting and communication management
  • Budget development and continuous budget tracking
  • Payment-deadline and contract organization
  • Creative direction and event-concept development
  • Mood boards and visual planning support
  • Décor, floral, rental, and production coordination
  • Guest-experience and event-flow planning
  • Floor-plan and space-planning guidance
  • Menu, entertainment, and program coordination
  • Master production timeline and run of show
  • Contingency and backup planning
  • Rehearsal management when applicable
  • Complete setup and installation oversight
  • Event-day management and vendor direction
  • Breakdown and final vendor closeout
  • Dedicated lead planner
  • Event-day team scaled according to the event's size and complexity

One planning team. One organized process. One complete vision carried from concept through execution.

REQUEST FULL-SERVICE PLANNING
Signature Experience

Luxury Palace Concierge

A high-touch planning and concierge experience for clients who expect distinction.

Professional Planning Investment

Starting at $25,000

20% initial payment: $5,000

Due only after your private consultation, final proposal, and signed agreement.

Best For

Luxury weddings, upscale private celebrations, executive events, corporate experiences, milestone occasions, and premium events requiring elevated design, priority communication, concierge support, and expanded production management.

Included Services

  • Dedicated senior event planner
  • Priority planning communication
  • Bespoke event-concept development
  • Elevated creative and design direction
  • Premium venue research and coordination
  • Curated vendor sourcing and management
  • Advanced budget and contract strategy
  • Custom floor plans and guest-flow planning
  • Premium décor, floral, rental, and production coordination
  • Guest accommodation and room-block coordination when included
  • Transportation and arrival logistics when included
  • VIP itinerary and hospitality planning
  • RSVP and guest-concierge support when included
  • Welcome event or rehearsal-event planning when included
  • Detailed production schedules and event-day run of show
  • Expanded onsite coordination team
  • Discreet, high-level event-day leadership
  • Setup, production, execution, and closeout management

A refined planning relationship created for clients who require more access, more customization, and more personal attention.

REQUEST LUXURY PALACE CONCIERGE
Apex Experience

Extreme Luxury Palace

For extraordinary events where ordinary planning is not an option.

Professional Planning Investment

Starting at $35,000

20% initial payment: $7,000

Due only after your private consultation, final proposal, and signed agreement.

Best For

Multi-day celebrations, destination events, estate events, high-profile private functions, large corporate galas, multiple-venue productions, VIP experiences, and events involving advanced logistics, installations, security, travel, or complex production requirements.

Included Services

  • Executive-level planning and production management
  • Complete start-to-finish event oversight
  • Multi-day and multi-venue planning
  • Bespoke event architecture and experience development
  • Advanced creative, design, and styling direction
  • Elite venue and vendor procurement
  • Complex budget and contract management
  • White-glove client concierge support
  • VIP guest itinerary and hospitality management
  • Travel, accommodation, and transportation logistics
  • Credentialing and controlled-access coordination when required
  • Privacy and security-vendor coordination when required
  • Permit, installation, staffing, and production scheduling
  • Multiple production timelines and venue run sheets
  • Advanced contingency and emergency planning
  • Full event command center
  • Expanded professional event team
  • High-level onsite production supervision
  • Complete setup, execution, breakdown, and post-event closeout

An immersive, highly customized production experience designed for events with exceptional expectations and no tolerance for disorganization.

REQUEST EXTREME LUXURY PALACE

Compare Event Palace Planning Experiences

Every service level includes professional organization and event-day leadership. The difference is how early Event Palace becomes involved, how much planning responsibility we assume, and the degree of production and concierge support the event requires.

Comparison of Event Palace planning experiences by service category
Service CategoryEvent Management & Day-of CoordinationPartial PlanningFull-Service PlanningLuxury Palace ConciergeExtreme Luxury Palace
Planning StageFinal planning transitionMid-planning supportStart-to-finish planningHigh-touch start-to-finishExecutive production management
Vendor SupportFinal confirmationsRemaining priority vendorsComplete vendor sourcingPremium sourcing and managementElite and complex production sourcing
Budget SupportFinal reviewReview and refinementFull development and trackingAdvanced budget strategyComplex production-budget oversight
Design DirectionExecution alignmentDesign refinementComplete creative directionBespoke luxury designImmersive experience architecture
Guest ConciergeStandard guest flowAvailable by scopeAvailable by scopeElevated concierge supportWhite-glove VIP management
Multi-Day PlanningNot standardCustom scopeCustom scopeAvailable by proposalPrimary service capability
Event-Day LeadershipIncludedIncludedIncludedExpanded teamFull production command

Planning Is the Structure That Protects Your Entire Event Investment

Your venue, vendors, design, entertainment, guest experience, and event timeline should not operate as separate pieces. Event Palace brings every moving part into one professionally managed plan, identifies conflicts before they become problems, and provides experienced leadership when the event is underway.

Clarity

Every responsibility, deadline, decision, and vendor is organized within one planning structure.

Financial Control

Budgets, proposals, payment dates, priorities, and scope changes are monitored with intention.

Guest Experience

Arrival, transitions, timing, atmosphere, hospitality, and event flow are considered from the guest's perspective.

Professional Execution

Vendors receive clear direction, timelines remain controlled, and unexpected issues are addressed without disrupting the host or guests.

An Event Should Look Beautiful—and Operate Beautifully

Event Palace combines elevated aesthetics with disciplined organization. We do not simply recommend attractive details. We establish how the complete event will function, how the vendors will work together, how guests will move through the experience, and how the plan will be executed in real time.

One Accountable Planning Team

The customer has one central team coordinating the planning process and event execution.

A Defined Planning Process

Every event moves through organized planning stages, documented decisions, deadlines, and production preparation.

Thoughtful Vendor Coordination

Vendor responsibilities, arrival schedules, deliverables, and event-day expectations are brought into one cohesive plan.

Elevated Guest Experience

The event is considered from arrival through departure, including hospitality, transitions, comfort, atmosphere, and flow.

Discreet Problem-Solving

Event Palace addresses challenges professionally and protects the customer from unnecessary event-day disruption.

Customized Support

The planning experience is based on the event's actual needs—not a one-size-fits-all checklist.

What Happens After You Submit Your Request

  1. 1

    Tell Us About Your Event

    Select a planning experience and complete the private Event Palace request form with your event date, location, guest count, priorities, and vision.

  2. 2

    Complete a Private Consultation

    Event Palace will review the request and contact the customer regarding the event, planning needs, service level, and consultation.

  3. 3

    Receive a Customized Proposal

    After the consultation, Event Palace will prepare the applicable scope of work, professional planning fee, payment schedule, terms, and service agreement.

  4. 4

    Confirm the Planning Experience

    The 20% initial payment becomes due only after the customer accepts the proposal and signs the Event Palace agreement. Planning then begins according to the confirmed service scope.

Submitting an event request does not create a booking, charge the customer, or reserve the event date. A date is confirmed only after Event Palace accepts the event, the agreement is signed, and the required initial payment is received.

Your Event Deserves More Than a Checklist

Bring Every Detail Under One Exceptional Plan

Whether you need professional event-day leadership or a complete luxury production team, Event Palace provides the strategy, organization, and execution required to turn your vision into a polished experience.

REQUEST A PRIVATE CONSULTATION

Return to Planning Experiences

Frequently Asked Questions

Is the listed price the complete event budget?

No. The listed amount is Event Palace's starting professional planning fee. Venue charges, catering, décor, rentals, entertainment, photography, transportation, security, permits, staffing, and other third-party event expenses are separate unless expressly included in the written proposal.

Why does each package say “Starting at”?

Every event has a different guest count, location, planning timeline, duration, staffing requirement, vendor structure, and level of complexity. Event Palace confirms the final planning fee after reviewing the event and completing the consultation.

Is payment required when I submit the event-request form?

No. Submitting a request does not require payment and does not automatically create a booking.

When is the 20% initial payment due?

The initial payment is due only after Event Palace completes the consultation, provides the final written proposal and agreement, and the customer chooses to proceed.

Is Day-of Coordination limited to the event date?

No. Professional event management requires a planning transition before the event. Event Palace becomes involved approximately 30 days beforehand to review logistics, confirm vendors, organize the timeline, and prepare for execution.

Can Event Palace work with vendors I have already selected?

Yes. Event Palace can review and coordinate with vendors already hired by the customer, subject to the event's confirmed scope, vendor responsiveness, and contractual responsibilities.

Can Event Palace manage destination or multi-day events?

Yes. Destination, multi-day, multiple-venue, estate, and complex events are generally handled through the Luxury Palace Concierge or Extreme Luxury Palace experience.

Can I request help choosing a package?

Yes. Customers who are uncertain may select “I Need Guidance Choosing a Planning Experience” on the event-request form. Event Palace will review the event and recommend the appropriate planning level.

REQUEST A PRIVATE CONSULTATION